New finance system is ready to go live

Technology One Finance is going through the final stages of preparation over the next few weeks, in readiness for going live on 1 October.

Over the past two months the project team and the finance department have been working hard with Technology One to prepare the system and we expect to sign the system off this week.

On 1 October the system will be live for those in the finance department and for users outside finance who have direct access to Oracle for processing. These will include users who administer purchase orders or travel expenses and who manage purchase cards.

Training for these users is currently underway and if you have not yet been contacted to arrange a session, the project team will be in touch before the end of this week.

For other finance customers, the transition at go live will be as smooth as possible and you should continue to engage with finance in the same way as you do now.

To enable a go live on 1 October, month end activities will be brought forward. This will enable finance to close off Oracle and transfer data into the new system before the end of September. The dates for this are currently being finalised and will be communicated by the end of this week.

What’s next?

Following system go live, there are plans to review finance processes and introduce self-service through a continuous improvement programme of work. More details of the pilot and roll out plans will be released in the coming weeks and months, to be delivered in the period up to Christmas and beyond.

Self-service aligns to the University’s Digital First agenda and is a key part of Finance's vision for improving the service it provides.  Self-service purchasing card management will be introduced from 1 October, after which self-service to cover travel; expenses; purchasing; invoicing; and access to reports will roll out.

In addition a new Research and Non-teaching module will be introduced to replace PFact (our existing project costing module) and the system will be rolled out to University of Sunderland in Hong Kong.

Where can I find out more?

The project website is available to all University staff at http://go.sunderland.ac.uk/Finance-Is-Changing and will have further updates added this week.

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